eClinic Systems

eClinic Systems

eClinic Systems is a medical practice management software. This customizable medical practice management system includes Patient Care Management, Mobile App, Schedule Online Appointments, Secured Messaging, Portals, eBilling, Insurance, Accounting, HR/Payroll, and HL7/Integrated PACS. eClinic is a web-based clinic software available both in On-Premise and Cloud installations. eClinic is a complete medical practice management system best suitable for medical clinics, individual medical practitioners, and third-party medical billing companies. The customizable alert system sends the text or email and improves the quality of patient care. Electronic medical record (EMR Systems) helps to be aware of revenue stream, patient records and other key metrics at your fingertips. Electronic health record (EHR) allows electronic sharing of patient records with other providers and medical applications and manage the overall health of patients such as Patient and Providers can see lab results and history online, securely chat with providers, schedule next appointment. It is developed in India and USA based on the best practices around the world.

Components of eClinic Systems

eClinic Systems, our Clinic Management System allows users to enter and track patients, schedule and track patient appointments, send out insurance claims and patient statements as part of the collection process, process insurance, patient and third party payments, and generate reports for the administrative and clinical staff of the practice. eClinic systems also involves keeping up to date large sets of data including lists of diagnosis and procedures, lists of insurance companies, referring physicians, providers, facilities, and much more.

eClinic Systems bottom

eClinic Systems bottom

Patient Registration

  • This module provides vital information for the patient information chart, which marks the outset of demographics capture. This encompasses patient’s name, address and contact information, birth date, employer, and insurance information. The capture of patient demographics often starts when a new patient fills out a patient information chart. This information includes the patient's name, address and contact information, birthdate, employer, and insurance information. Practice staff typically enter this information into the software. The software may automatically verify the patient's eligibility for receiving benefits with the insurance company using a standard electronic data interchange connection.
  • Unique patient ID for tracking visits
  • Automatically verifies patients’ benefits eligibility using secured electronic data interchange
  • Supports walk-In, telephonic appointment, and Emergency needs patients.

Appointment & Scheduling

  • This module facilitates effective scheduling of appointments of patients for the doctors, laboratory and radiology services.
  • eClinic systems often include a calendaring or scheduling component that allows staff to create and track upcoming patient visits. Software is often differentiated by whether it allows double-booking, or whether it uses a scheduling or a booking model. Schedules are often color-coded to allow healthcare providers (i.e. doctors, nurses, assistants) to easily identify blocks of time or sets of patients.
  • Quick and effective patient scheduling
  • Online and offline appointment availability
  • Patients and staff can check appointment status
  • Sends updates through SMS text message or email to reduce no-shows.

Outpatient Management

  • All the details of Outpatient patients are managed in this module.
  • Simple patient Billing / Collection
  • Clearly organized services, e.g. Consulting Services, Procedures, Medicines, X-Ray, Labs, MRI etc.
  • Manage invoice, payment due, and advance payment
  • SMS for patient notification, payment, next vaccine dose
  • Generates reports easily, daily, monthly, yearly or by date

Laboratory Management

  • This integrated module of our Clinic Management System is used by the pathology lab to record and disseminate the information regarding the tests performed
  • Effectively manages patient medical tests, exam reports, commercial records and laboratory department activities
  • Generates billing for both inpatients and outpatients
  • Authorized personnel will finalize test report, only finalized test reports can be printed
  • Finalized reports can be visualized on screen sent to the ward
  • Lab reports available via patient portal enabling complete paperless solution
  • SMS/Email sent to patient when results are available
  • Lab Machine integrated with our Practice Management Software eClinic Systems
  • Wide variety of workflow modules

Radiology Management

  • As the radiology tests are booked at reception desk, request is automatically sent to the radiology department.
  • Centralized reporting tool for CT, MRI, Ultrasound, X-ray and PACS
  • Completely compatible with all radiological imaging technologies
  • Offers smart methodologies for interpretation
  • Generates billing for inpatient and outpatient
  • Authorized personnel finalizes test report, only finalized test reports can be printed
  • Finalized reports can be visualized on screen, sent to the ward, sent via email
  • Radiology reports available via patient portal enabling complete paperless solution
  • SMS/Email sent to patient when results are available

Pharmacy Management

  • Complete pharmacy shop can be managed through this module. Additionally it can be linked to main billing. As patient collects medicines from pharmacy shop their charges will automatically transfer to patient billing.
  • Oversee drug distribution, management of stock
  • Receive prescriptions from consulting doctors; send dispensing unit down to a particular patient, without any need for manual intervention
  • Arrangement of FIFO and LIFO dispensing methods
  • Avoid incorrect distribution of medication

Discharge Summary

  • Patient Discharge summary stemmed from Clinic or a physician’s office, at the end of a series of treatments and automatically generated after discharge of patient.
  • Articulately reflect the patient’s chief complaint, findings, and diagnosis
  • Records the kind of therapy administered and response
  • List recommendations upon discharge in an easy to understand format
  • Customizable and can include laboratory results Information

Consultant Management

  • Tracking of consultant charges for outpatient and inpatient visits and procedures. Option for defining consultant charges based on the procedures/ department.
  • Classifying visit of patient as new / existing for that consultant

Security Management

Role based security will be provide to the user. Client-server architecture will be followed.

MRD Management

Keeps history of all patient. Data analysis can be further done on any field Keeps track of the ICD numbers/Bed days per consultant and other MRD Records.

Payroll & HRD Management

Complete salary can be computed through this module. This module can be attached through Time machines also. All necessary formats can be generated through this module.

Accounts Management

Financial accounts an all purchase, expenses, payments can be feeded in this module. Receipts can be directly imported from Outpatient department.

Reception Management

Status of any patient/doctor can be queried from this module e.g. timing of consultant, residential address/patient room search.


Almost invariably, the process of running a medical practice requires some introspection, and eClinic software usually contains reporting capabilities to allow users to extract detailed data on financial performance and patient financial histories. eClinic often has both pre-setup reports as well as allow users to design their own, ad-hoc reports. In some cases, the reporting functionality of eCS interfaces with Decision support systems or has similar functionality built-in.

Claims & Statements

In cases where a patient did not have proper insurance, or where insurance coverage did not fully pay the charges, the eclinic will usually send out patient statements. eClinic Systems software often contains a way for a practice to print and mail their own statements (or other correspondence), and may even contain a way to interface to third-party patient statement printing companies.

Balance Sheet

Medical Data

This module will take care of all medical data of patient. Patient's intake , outtake, Medication, reading etc.

Service Management

This module will take care of services provided by the medical clinic. Rate of services charged as per the clinic rules. It will consider panel , Night Charges , Emergency charges , Age of patient and other parameters while calculating the rate of services for a particular patient.